MS Word Processing

Arabic

  • Double click on MS Word
  • Click on EN (at the bottom right side of screen)
  • Chose AR (for Arabic language)
  • Click on ¶< (for right to left text orientation)
  • Start Typing ——
  • Double click on Screen keyboard (on desktop)
  • Click on anywhere in your word Document (Arabic keys will appear on screen Keyboard)

English, French, German, Italian, Portuguese and Spanish

N.B. This guidesheet is for French, German, Italian, Portuguese, Spanish languages only. For Chinese, Japanese, Hebrew, and Russian, you will need to use an Input Method Editor, which will be explained to you by your instructor.

  1. Getting started: After logging on, open Microsoft Word.
  2. Setting the language: After typing a sentance in a particular language, click on >>Review >>Language>> Set Proofing Language>> Choose the Language>>Set as Default>>Yes>>OKIf you are importing a document, click on >>Edit >> Select All (to highlight the entire text), then Click on >>Review >>Language>> Set Proofing Language>> Choose the Language>>Set as Default>>Yes>>OK
  3. Checking your spelling: Spelling errors will be underlined in red as you type.At any time, you can highlight a word, paragraph, or the entire document and activate the spell and grammar checkers by clicking on >>Review >> ABC Spelling and Grammar.Spelling errors are detected first and indicated in red. Select the correct spelling and click on Change. (If the word appears frequently in your document and you suspect that it has been spelled incorrectly systematically, click on Change All. If the correct spelling is not indicated in the list, move the cursor to the word in the text box and type in the correct spelling, then click on OK to enter the correction.)
  4. Checking your grammar: Grammatical errors will be underlined in green -- IF the program detects them.Please be warned that the user needs a good dose of grammatical knowledge to be able to use the grammar checker effectively. The grammar checker is not brilliant: it focuses primarily on punctuation errors, agreement errors, double negatives, pronoun errors, jargon and passive verbs.The program may suggest changes; do not accept them blindly. Instead, it is better to edit the problematic sentence for yourself.Sometimes it helps to see what the program thinks is wrong. To obtain details, place the cursor on the portion of the sentence underlined in green and right click on the mouse.
  5. Thesaurus: You can use the Thesaurus to look up synonyms.To activate the Thesaurus, place the cursor on the work for which you wish to find a synonym, then click on >>Review >> Thesaurus.
  6. Saving Documents: Save your file on USB Key or "MLC X or F" driveTo do so, click on File, then Save As, and then in the box labeled Save as Type, select the version of Word you normally use, you should save documents in the MLC X or F drive in the space allocated to you on the York servers or on your USB key.

Typing Accented Characters Using the US International Keyboard

The US International Keyboard on the MLC computers allows you to type the most common accents for the Western European languages.

Please remember that the apostrophe becomes a "dead key" so that it can be used in combinations to produce accented characters. To type an apostrophe, you must type apostrophe and then press the space bar. To obtain quotation marks, type them (shift apostrophe) and then press the space bar.

Below is a list of the most common accents and punctuation marks and how to type them. To obtain an accent on a capital letter, type shift plus the letter in question. Please note: when you are typing the following accents, nothing appears on the screen until you type the vowel or consonant to be accented.

For the acute accent, type the apostrophe plus any vowel: . é, É

The circonflexe accent is located above the number 6. Type shift 6 followed by any vowel , e.g. ê, Ê

The grave accent is located above the Tab key, to the left of the number 1. Type the accent plus any vowel, e.g. à, À

The tilde sign is located above the grave accent. Type it first followed by the letter, e.g. ñ, Ñ .

The cédille is obtained by typing the apostrophe, followed by the letter "c" e.g. ç, Ç

The umlaut is obtained by typing the quotation marks (shift apostrophe) followed by any vowel (ü, Ü, ë, Ë)

The "guillemets français": « » will automatically appear when you type quotation marks if you have set your Language to French under Tools, Set Language

To obtain the German consonant "ß" hold down right Alt key and type the letter "s"

To obtain inverted punctuation marks ¿ and ¡ for Spanish, hold down right Alt key and type ? to obtain ¿, and type 1 to obtain ¡ .

Chinese

  1. To open WORD, doubleclick on the icon for Microsoft WORD (OR click on Start, go to Programs, and click on WORD).
  2. In the upper horizontal menu bar, click on ->>Review->>Language->>choose Chinese PRC->>Set Default->>Yes->>OK
  3. In the bottom right hand corner of the screen, click on EN in the small menu bar, and select “Chinese (Simp.)”, i.e. Chinese Simplified as the Input Method Editor.
  4. From the upper horizontal menu bar, in the “Font” menu box, scroll down and select a Chinese font, for example, “STFangsong.” Click also on the font size box and enlarge the font to at least 14 or 16 in order to display the Chinese characters properly.
  5. Type in pinyin (as taught in your Chinese language class). The program will offer a list of Chinese words from which you can select the Chinese words you wish to display. If you type without tones, the programs tends to prompt many words that are general synonyms of the word you are seeking. The program can offer more focused prompts if you indicate tones. To type pinyin with tones, type a number from 1 to 5 after each syllable. This will allow the program to work more efficiently and to prompt the Chinese characters you are seeking.
  6. The small menu bar in the bottom left corner of the screen allows you to enable and disable the “prompt” feature of the program. The prompt feature is the fourth box on the right of the small menu bar. Right click on the box and choose the bottom setting to enable the “prompt” feature. In the same menu bar, the small box immediately to the left of the prompt box will give Chinese punctuation marks, e.g. the open circle as a period.
  7. You may save your document to a USB key or to the “MLC X or F” drive on the York server.

To exit the program, click on the small X in the upper right corner of the screen. When you exit WORD 2010, the program is set to default back to English, so you will need to reset for Chinese each time you open WORD.

Hebrew

  • To open WORD, doubleclick on the icon for Microsoft WORD
  • In the bottom right hand corner of the screen, click on EN in the small menu bar, and select “Hebrew” as the Input Method Editor.
  • From the upper horizontal menu bar, click in the “Font” size box, and enlarge the font to at least 16 or 18 in order to display the Hebrew characters properly.
  • Also in the upper horizontal menu bar, click on “Align right” to ensure that the characters will move from right to left as you type.
  • You may save your document to a USB key or to the “MLC X or F” drive on the York server.
  • To exit the program, click on the small X in the upper right corner of the screen. When you exit WORD 2010, the program is set to default back to English, so you will need to reset for Hebrew each time you open WORD.

Japanese

  1. To open WORD, doubleclick on the icon for Microsoft WORD
  2. In the toolbar that appears in the lower right of the screen, locate EN and click on it. Then select JPJAPANESE for Input and click on it.
  3. Right click on JP and select Additional icons in the taskbar.
  4. A new box “A” will now appear in the same bottom right toolbar. Click on it and change Input to HIRAGANA and click.
  5. Check that the “A” in the box has changed to a Japanese Character.
  6. Type your text in romanization following the Japanese syllabary — vowels, vowel and consonant combinations, double consonants for geminates (pp, ss, tt, ssh, kk …), and n for the syllabic nasal (type n twice before vowels and y), and the text will appear on the screen in underlined Hiragana characters.
  7. When you come to the end of a word, phrase, or sentence, press the space bar to convert a string to the one including Kanji characters. Check each Kanji character as it appears in bold underline by moving the arrow cursor along to the right. If you are satisfied with the characters, press “Enter” and the text will appear in a string including Kanji characters without underlining.
  8. If you find that an automatic conversion is not correct, press the space bar and a menu of characters will appear from which you can select the correct one.
  9. Before saving the document you must click on JP and select EN (English)
  10. You may save your document to a USB key or to the “MLC X or F” drive on the York server.
  11. To exit the program, click on the small X in the upper right corner of the screen. When you exit WORD 2010, the program is set to default back to English, so you will need to reset for Japanese each time you open WORD.

Korean

  1. To open WORD, doubleclick on the icon for Microsoft WORD
  2. In the toolbar that appears in the lower right of the screen, locate EN and click on it. Then select JPJAPANESE for Input and click on it.
  3. Right click on JP and select Additional icons in the taskbar.
  4. A new box “A” will now appear in the same bottom right toolbar. Click on it and change Input to HIRAGANA and click.
  5. Check that the “A” in the box has changed to a Japanese Character.
  6. Type your text in romanization following the Japanese syllabary — vowels, vowel and consonant combinations, double consonants for geminates (pp, ss, tt, ssh, kk …), and n for the syllabic nasal (type n twice before vowels and y), and the text will appear on the screen in underlined Hiragana characters.
  7. When you come to the end of a word, phrase, or sentence, press the space bar to convert a string to the one including Kanji characters. Check each Kanji character as it appears in bold underline by moving the arrow cursor along to the right. If you are satisfied with the characters, press “Enter” and the text will appear in a string including Kanji characters without underlining.
  8. If you find that an automatic conversion is not correct, press the space bar and a menu of characters will appear from which you can select the correct one.
  9. Before saving the document you must click on JP and select EN (English)
  10. You may save your document to a USB key or to the “MLC X or F” drive on the York server.
  11. To exit the program, click on the small X in the upper right corner of the screen. When you exit WORD 2010, the program is set to default back to English, so you will need to reset for Japanese each time you open WORD.

Russian

  1. To open WORD, doubleclick on the icon for Microsoft WORD).
  2. Set the font to Cyrillic. To do this, locate the font menu in the horizontal toolbar on the top of the screen, by clicking on the arrow beside the "Times New Roman" heading. Scroll down the menu to the letter "T" and click on the cyrillic font (the fourth one after Times New Roman in the menu). The font box will now indicate "TL Help Cyrillic."
  3. The keyboard is now set to produce Russian letters corresponding to the English letters which most closely resemble them. Your instructor will explain this, as well as the examples of letters which are less obviously tied to the English standard keyboard.

Once you have typed your text, you can activate a spellcheck in Russian. To do this, highlight your text, then click on Click on : >>Review –>> Language- >>Set Proofing Language – >>Choose the Language- >>Set As Default->>Yes - >>Ok

  1. You can save your document to a USB key or to the "MLC X or F” drive on the York server.
  2. To exit the program, click on the small X in the upper right corner of the screen. When you exit WORD 2010, the program is set to default back to English, so you will need to reset for Russian each time you open WORD.